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Role of the Qualified Person Responsible for Pharmacovigilance (QPPV) in the EU

In the intricate landscape of pharmaceutical regulation, ensuring the safety and efficacy of medicinal products is paramount. At the heart of this endeavor lies the Qualified Person Responsible for Pharmacovigilance (QPPV), a pivotal figure tasked with overseeing pharmacovigilance activities and ensuring compliance with regulatory standards. Let's delve into the intricacies of the QPPV's role, responsibilities, and qualifications in safeguarding public health within the European Union (EU).

Qualified Person Responsible for Pharmacovigilance QPPV

The QPPV serves as the linchpin of pharmacovigilance operations within pharmaceutical companies. Their primary responsibility is to establish and maintain a robust pharmacovigilance system, encompassing the collection, assessment, and reporting of adverse drug reactions (ADRs) associated with medicinal products. This includes overseeing the monitoring of safety data, implementing risk management strategies, and ensuring compliance with pharmacovigilance regulations. Regulatory  basis for the appointment of QPPV in European Union

According to Directive 2010/84/EU and Regulation (EU) No 1235/2010, marketing authorization holders (MAHs) are mandated to appoint a QPPV who is permanently and continuously available to oversee pharmacovigilance activities in the EU. The QPPV's name and contact details must be submitted to competent authorities in Member States and the European Medicines Agency (EMA), with any changes promptly communicated through established regulatory channels. The Marketing Authorisation Holders (MAHs) must ensure that the appointed EU QPPV resides within the EU/EEA.The Commercial and Non-Commercial Sponsors based outside the EU/EEA conducting clinical trials within the community must appoint an EEA Legal Representative.

Qualifications of the Qualified Person Responsible for Pharmacovigilance (QPPV)

The marketing authorization holder is mandated to ensure that the Qualified Person Responsible for Pharmacovigilance (QPPV) possesses both comprehensive theoretical knowledge and practical expertise essential for the effective execution of pharmacovigilance duties. The QPPV should demonstrate adeptness in managing pharmacovigilance systems, coupled with proficiency or access to resources in pertinent fields such as medicine, pharmaceutical sciences, epidemiology, and biostatistics.

In instances where the QPPV lacks basic medical training as outlined in Article 24 of Directive 2005/36/EC, the marketing authorization holder must ensure that the QPPV receives support from a medically trained individual, with documentation of such assistance being imperative.

The assessment of the QPPV's qualifications should be conducted by the applicant or marketing authorization holder prior to appointment, encompassing a scrutiny of university credentials, familiarity with EU pharmacovigilance regulations, and prior experience in pharmacovigilance endeavors. Moreover, adequate training pertinent to the pharmacovigilance system's intricacies should be provided to the QPPV prior to assuming the role, with provisions for supplementary training tailored to the specific medicinal products covered by the pharmacovigilance system.

Key Responsibilities of the Qualified Person Responsible for Pharmacovigilance (QPPV)

The responsibilities of the Qualified Person Responsible for Pharmacovigilance (QPPV) must be clearly outlined in their job description to ensure clarity and accountability within the organization. Additionally, the role of the QPPV within the organizational hierarchy should be clearly presented, indicating their authority and reporting structure. This ensures that the QPPV has the necessary authority to influence the performance of the pharmacovigilance system and implement changes as required.

Furthermore, if the organization appoints a national-level pharmacovigilance (PV) contact person reporting to the QPPV, their position within the hierarchy and their responsibilities should be outlined. This may include their role in liaising with competent authorities at the national level, coordinating local pharmacovigilance activities, and providing support to the QPPV in fulfilling their duties.

The responsibilities of the QPPV span a broad spectrum of pharmacovigilance activities, including:

  • Establishing and Maintaining the Pharmacovigilance System: The QPPV is responsible for developing and implementing pharmacovigilance procedures and processes to ensure the timely detection, assessment, and management of adverse reactions.

  • Oversight of Safety Data: The QPPV oversees the collection, evaluation, and reporting of safety data, including adverse event reports and periodic safety update reports (PSURs). They play a crucial role in assessing the benefit-risk profile of medicinal products.

  • Regulatory Compliance: Ensuring compliance with pharmacovigilance regulations and guidelines is a core responsibility of the QPPV. They must stay abreast of regulatory developments and ensure that the pharmacovigilance system remains in alignment with evolving requirements.

  • Communication and Collaboration: The QPPV serves as the primary point of contact for regulatory authorities and stakeholders on pharmacovigilance matters. They facilitate communication between internal departments and external partners, fostering a culture of safety and transparency.

Qualified Person Responsible for Pharmacovigilance QPPV

Registration of Qualified Person Responsible for Pharmacovigilance (QPPV)

The newly appointed EU QPPV/RP must remove all existing roles and then request validation of the new role through the EMA Account Management Portal. The QPPV must provide essential documents such as a cover letter from the organization's headquarters, proof of identity for the QPPV/RP, and a User Declaration Form for EU QPPV/RP. If there's a change in the EU QPPV/RP, the departing individual should initiate role removal via the EMA Account Management Portal. The copies of ICSR and XEVMPD training certificates must be submitted if registering the organization's first EU QPPV/RP and MAH must ensure that a suitably trained person is available for submission of ICSRs and XEVPRMs at all times.

Considering appointing a QPPV? Ensure you explore the following aspects thoroughly!

Appointing a Qualified Person Responsible for Pharmacovigilance (QPPV) for your medicinal products involves several key steps to ensure compliance and effective pharmacovigilance management. Here's a checklist to guide you through the process:

  • Assess Qualifications: Evaluate potential candidates based on their theoretical knowledge and practical experience in pharmacovigilance activities, including expertise in relevant areas such as medicine, pharmaceutical sciences, epidemiology, and biostatistics.

  • Verify Regulatory Compliance: Ensure that the selected QPPV meets the regulatory requirements outlined by the European Union directives and regulations, including Directive 2001/83/EC and Regulation (EC) No 726/2004.

  • Review Training Needs: Determine if the QPPV requires additional training to fulfill their role effectively. Provide training sessions covering the pharmacovigilance system's intricacies, EU regulatory requirements, and any specific requirements related to the medicinal products under their responsibility.

  • Document Assistance: If the appointed QPPV lacks basic medical training as per Article 24 of Directive 2005/36/EC, ensure that they are supported by a medically trained individual. Document this assistance to maintain compliance.

  • Confirm Organizational Structure: Define the hierarchical relationship of the QPPV within the organizational chart, clarifying their authority over pharmacovigilance activities and systems.

  • Prepare Job Description: Draft a comprehensive job description outlining the duties and responsibilities of the QPPV, including their oversight of the pharmacovigilance system, involvement in risk management plans, and interaction with competent authorities.

  • Include in PSMF: Ensure that information related to the QPPV, including their contact details and responsibilities, is accurately documented in the Pharmacovigilance System Master File (PSMF).

  • Update Regulatory Records: Submit the name and contact details of the appointed QPPV to the competent authorities in Member States and the European Medicines Agency (EMA), adhering to regulatory requirements.

  • Implement Backup Procedures: Establish backup procedures to ensure continuity in pharmacovigilance activities in the event of the QPPV's absence. Document these procedures and ensure accessibility through the QPPV's contact details.

  • Monitor and Review: Regularly monitor the performance of the QPPV and review their compliance with regulatory obligations. Provide necessary support and resources to facilitate their effectiveness in the role.

By following this checklist, you can appoint a competent and qualified QPPV to oversee the pharmacovigilance activities associated with your medicinal products, ensuring compliance with EU regulations and safeguarding patient safety.

Artixio: Your Partner in Pharmacovigilance

As your organization navigates the complexities of pharmacovigilance compliance, consider Artixio as your trusted partner in ensuring regulatory adherence and patient safety. With a team of seasoned professionals well-versed in EU pharmacovigilance requirements, Artixio offers comprehensive QPPV services tailored to your specific needs.

Contact Us Today !

Ready to elevate your pharmacovigilance practices? Reach out to Artixio at to learn more about our QPPV services and how we can support your compliance efforts. Let's work together to uphold the highest standards of drug safety and regulatory compliance within the EU pharmaceutical landscape.

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