ArtworkIQ Artwork Management System (AMS)
Lets Streamline, Secure and Simplify Packaging Artwork Lifecycle Management
Welcome to ArtworkIQ
The Next-Generation Artwork Management System Simplifying Regulated Industry processes
A cloud-based system, ArtworkIQ AMS automates and digitalizes your end-to-end packaging artwork lifecycle processes, starting from change request initiation to printed packaging material received ensuring accuracy, compliance and accelerated time-to-market.
In highly regulated life sciences industry, Packaging artwork management accuracy, compliance and quality are very critical to product and company success. Packaging artwork is an important aspect of manufacturing and supply chain and therefore requires a regulated approach through technology to track all activities and various stakeholders. Every step in the process of creating printed packaging material is intricate and needs proof of operations, which is now important audit requirement for multiple regulatory bodies. The checks and measures are required to ensure every step is validated and process integrity is preserved.
Therefore, it is important that lifesciences companies manage their packaging artwork operations in an Artwork Lifecycle Management tool that automates and optimizes various process requirements, including primary and secondary packaging artworks components and related reference artwork assets such as technical drawings, brand guidelines, cutterguides or key-line drawings (KLD).
ArtworkIQ AMS provides all answer to your artwork management challenges as per your industry requirement and provides identity to each artwork asset
Lets go through in details about ArtworkIQ AMS and how it can be an enabler in your artwork operations
Centralized Control for Artwork Management
ArtworkIQ AMS is a centralized and workflow-based platform that will enable organizations to streamline, track and manage all artwork change types from a single platform. Our AMS can consolidate all artwork process steps starting with initiation of change request, design, review and approve in one system including asset management. Provides for transparency and traceability at any point of time for any given market. ArtworkIQ will reduce cycle time and any risk of errors along with enhancing regulatory compliance.
Key Features of Artwork IQ
Workflows tailored for various industries such as Pharma, Medical device, Consumer
Integrated with Workflow Automation and approval process with dashboard for artwork status and automated notification
Regulatory Compliance with 21 CFR Part 11 compliance and fully traceable audit trails
Stakeholder management by role based access control (RBAC)
System Integration with electronic proofreading tool for quality checks and ERP systems such as SAP for packaging component material management and batch processing
Centralized Digital asset management to manage all version of artworks created and various other graphic elements such as logos, icons, templates, illustrations, technical drawings, brand guidelines, etc. Artwork portfolio will be aligned to specific brand and applicable country. Each asset will have their own metadata.
Artwork IQ Built keeping in mind Regulated Industries
ArtworkIQ AMS is built for the purpose of meeting stringent compliance requirement and to manage multi-stakeholders that following sectors requires such as:
- Pharma & Life Sciences: Manage multiple change workflows, compliance requirements and quality control measures
- Medical Devices: Management of product portfolio, diverse SKUs and accessories, their traceability that includes labels, operational manuals, IFUs,etc.
- FMCG & Food: Apart from managing country specific portfolios, companies want brand consistency and handling of multiple label changes across their products.
- Cosmetics & Chemicals: Such companies want to ensure their product formulation and ingredients are properly declared in labels as well as safety symbols are presented as per regional regulations.
As mentioned before, Life Sciences industries are operating under highly regulated environments where product package labels and artworks are critical for their compliance, consumer safety and even for brand integrity. Each packaging artwork should accurately reflect approved regulatory information and must align to country regulatory requirements. It is always advisable for companies to manage their product SKUs for various countries in a Artwork Management System (AMS) that will ensure visibility of their packaging artwork operations, version control of their artworks, traceability, auditability of their operations, collaborations with multiple stakeholders, quality checks and integration with other regulatory systems.
Comprehensive Processes/Workflows available
ArtworkIQ AMS is designed to supports various workflows to manage lifecycle changes of primary, secondary and tertiary packaging artworks and corresponding reference documents including market discontinuation. Below mentioned is the list of workflows applicable across Pharma, Medical Devices, FMCG and Consumer industries to manage all artwork changes in controlled structured and compliant manner
Below are the key workflows that ArtworkIQ can support. Each workflow defines clear roles, responsibilities and timelines:
- Mock-up Workflow
- Submission Workflow
- New Product Launch Workflows
- Market Launch Workflows
- Post-commercial Workflow
- Regulatory / Text Update Workflow
- Artwork Discontinuation / Obsolescence Workflow
- Technical Drawing Change Workflow
- Brand Guideline Change Workflow
Data Security & Compliance with ArtworkIQ
Lifesciences industry carries critical product information in package labels and must be handled with highest level of security and compliance. ArtworkIQ AMS is designed to protect the customer data at every step while adhering to best practices in data security and meeting the regulatory standards.
- Global Compliance: Fully supports 21 CFR Part 11 and EU Annex 11 requirements that means electronic records and signatures with secure audit logs ara available at any point of time.
- Data Security: Built on ISO 27001 requirements & GDPR Compliant Architecture which enables data encryption and access control mechanism in place.
- Role-Based Access Controls (RBAC): System has controlled access for every role. Every action on the AMS tool is based on the role type that may range from view, edit, modify or approve
- Secure Cloud Infrastructure: Trusted cloud platforms are used to run ArtworkIQ AMS. The environment is regularly monitored and back-up taken on a periodic basis.
- End-to-end Traceability: Every artwork asset has a unique identity and version controlled and saved with complete digital audit trail. Provides full visibility of packaging process and assisting in internal as well as external audits.
Seamless Implementation & Onboarding
Implementing an Artwork Management system should not be complicated and that’s why ArtworkIQ AMS is designed for fast deployment and adaptive onboarding to suit your company’s size and complexity.
- Artwork Operations Mapping : Before the implementation, ArtworkIQ team will access the current technology and artwork operations ecosystem. This will help in ensuring seamless adaptation and implementation of AMS.
- Quick Start Implementation: ArtworkIQ provides pre-configured workflows for Pharma, Med device or FMCG companies. Such toolkit is available and organisations can start managing their artwork lifecycle almost instantly.
- Custom Configurations: As well all know, every organisation is different in their operations and ways of working. ArtworkIQ can create customized workflows, access controls and approval hierarchies based on internal and external stakeholders. A solution which will be similar to current structure while building full compliance and control.
- Migration Support: ArtworkIQ team seamlessly support on the data migration of artwork files, technical files and related metadata, providing continuity and confidence to customer.
- Training & Support: Along with deployment of ArtworkIQ, our team will be involved in end-2-end training, validation documentations, tool support on an ongoing contract model.
Licensing Option
ArtworkIQ AMS is a secure cloud based solution which helps organizations to scale without the worry of infrastructure or maintenance. And thats why, we have simple and transparent licensing models that aligns with every organization’s needs.
- SaaS Model: This licensing model require no complex installation and IT infrastructure. Login from any Web based platform and start managing artwork operations. This model also helps in controlling cost due to its Pay-as-you-go subscription approach. This Model can be used with User-Based Pricing.
Integration Capabilities
ArtworkIQ AMS is designed with powerful integration capabilities. To make end-to-end Artwork Operations more meaningful, its paramount that AMS is not working in isolation but integrating with Regulatory, Supply Chain, Quality tools to make the data more consistent in Artwork as well as across multiple technology tools.
ArtworkIQ seamlessly integrates with key enterprise platforms used in the industry.
- ERP/SAP Integration: Manages packaging component code, Production status and data.
- Regulatory Information Management (RIM): Ensure packaging artwork information is updated in the Associate product information data.
- E-Proofreading tool: Can be integrated with all leading industry standard proofreading tools
ArtworkIQ uses secure APIs to enable real-time data exchange between systems, that helps in reducing manual intervention.
Digital Asset Management (DAM)
Managing multiple artwork assets, versions, design elements, technical drawings across multiple markets and products Artwork is a cumbersome proposition. ArtworkIQ has an integrated Digital Asset Management module that lets organizations stores, organize, reuse, retrieves packaging artwork assets in one secure and compliant platform. It has following characteristics:
- Central Asset Library
- Version Control and Traceability
- Metadata Tagging and Advanced Search
- Access Control and User Permissions
Apart from the functions mentioned, its also manages all documents related to artwork operations. Overall, ArtworkIQ DAM brings compliance, maintains brand consistency and keeps all digital assets organized.
Business Benefits of ArtworkIQ AMS
Packaging artwork plays an important role in product compliance, brand consistency and timely product launches. To ensure the packaging artworks play their role perfectly, Artwork Management System enables organization to help achieve the requirements by workflow operations, enhancing collaboration, managing compliance and asset management.
Lets go through the benefits ArtworkIQ provides
- Automated workflows: Helps in streamlining the review and approvals and reduced manual email intervention for communication
- Enhance Compliance: Has built-in audit trails, version control, electronic signature that is adhering to 21 CFR Part 11 requirements.
- Improved Collaboration: All artwork stakeholders connect under one platform and can contribute as per change control requirements, with full visibility of artwork stages, responsibilities and timelines defined.
- Improved Quality: Right first time increases with more visibility of individual workflow step operations. Electronic proofreading tools add to this quality improvement.
- Lower Artwork Cycle Time: Automating and standardizing workflows in ArtworkIQ will help in shortening cycle times. Different requirements such as Launch or change-to-existing catered separately.
- Cost Savings and Operational Efficiency: Centralized management through AMS will reduce administrative overhead.
- Scalable and Flexible AMS Platform: Managing 100 artworks or 10,000, ArtworkIQ can scale effortlessly. The tool supports global operations through secured cloud deployment.
- Visibility and Reporting: Real time reports for artwork performance and right first time quality delivery that management can use for data driven decision making and continuous improvements.
In summary, ArtworkIQ AMS empowers organization to work smarter that provides streamlined, transparent and compliant operations.
Why Choose ArtworkIQ?
ArtworkIQ Artwork Management System (AMS) is designed for the complex, compliance-driven needs of Pharma, Medical Devices, FMCG and Consumer industries. It offers and manages end-to-end artwork lifecycle management of a product that starts from initiation of a change to final approval to delivery of print ready files to print vendors. The artwork changes can be exercised through configurable workflows tailored for various industries that ensure accuracy, compliance and speed to market.
ArtworkIQ is built on a secure, cloud-based platform that is 21 CFR Part 11 compliant and enables seamless collaboration across Regulatory, Packaging, Supply Chain and other teams while maintaining full audit traceability. ArtworkIQ can help organizations achieve Right-First-Time quality, reduce approval cycle times and enhance change workflow performance. In short, ArtworkIQ empowers companies to manage their packaging artworks smarter and faster.
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